Cargo Booking: Why Is This Procedure Important for Logistics and International Trade?

The safety of goods is one of the top concerns for companies involved in logistics and international trade. The cargo booking procedure plays a crucial role in this scenario, being mandatory and essential to ensure the protection of shipments during transportation.

In this article, we will delve into what cargo booking is, its importance, and the benefits this procedure offers to logistical operations. Let’s understand how cargo booking contributes to security and compliance in import and export activities.

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What Is Cargo Booking?

Cargo booking is a process that involves the relationship between the shipper, carrier, and insurer, where detailed data and information about the transportation of goods are shared. The primary objective of cargo booking is to ensure the safety of all parties involved in logistical operations.

This procedure is mandatory and is mandated by legislation, and it must be followed by the party responsible for transporting the goods. With cargo booking, in the event of accidents, damages, or incidents, the cargo is covered by the insurance policy, providing more peace of mind and avoiding unnecessary expenses.

Cargo Booking: Mandatory in the National Territory

Cargo booking is mandatory for all transports carried out within national territory. Just like the mandatory insurance for carriers, known as the Road Freight Carrier’s Civil Liability (RCTR-C), cargo booking ensures that the carrier is protected against losses resulting from accidents related to the transported cargo.

Cargo booking must take place before the vehicles depart for their destination, immediately after the issuance of the Transportation Document (CT-e), which contains all the information about the cargo and the journey. This procedure can be carried out both on the CT-e and the MDF-e (Electronic Manifest of Fiscal Documents).

Cargo Booking: Manual or Electronic

The cargo booking process can be carried out in two ways: manually or electronically, each with its own characteristics.

  • Manual Booking: In this method, the carrier manually submits cargo data using paper documents, forms, and handwritten spreadsheets.
  • Electronic Booking: The electronic option is considered faster, more secure, and minimizes risks and errors that could lead to losses. Data is transmitted directly from the carrier’s systems to the insurer’s system, making the process more secure and efficient.

Benefits of Cargo Booking

Performing the cargo booking procedure brings numerous benefits to logistical operations, including:

  • Legal Security: Compliance with cargo booking ensures compliance with the law, providing legal security for all parties involved in transportation.
  • Reduction of Losses: With insurance coverage in case of incidents, losses resulting from accidents or cargo damage are minimized, financially protecting the carrier and other stakeholders.
  • Risk Management Optimization: Cargo booking helps identify and manage the risks involved in logistical operations, enabling the adoption of preventive measures to avoid problems during transportation.
  • Elimination of Inspection Issues: By complying with the cargo booking procedure, the carrier avoids issues with regulatory authorities, ensuring that the cargo is properly regulated and protected.


Cargo booking is a mandatory and essential procedure to ensure the safety of goods during transportation. In addition to complying with the law, cargo booking offers several benefits to logistical operations, reducing losses and optimizing risk management.

For companies involved in logistics, foreign trade, import, and export, it is essential to prioritize cargo booking as a fundamental part of safety and compliance management in operations. This way, it is possible to carry out transportation activities efficiently, securely, and in full compliance with current legislation.

What Is Cheap2Ship?

Get to know Cheap2Ship, a technology company specialized in logistics and foreign trade. Through our advanced freight management and quotation platform, medium and large companies have experienced a significant increase in operational efficiency and a reduction in logistics costs.

Our commitment is to provide greater transparency in the costs related to current freight providers, such as carriers, freight forwarders, and transport companies. With this, our clients can make more informed and strategic decisions for their businesses.

To learn more about our innovative solutions, visit our website and follow us on social media. There, you will find relevant content about foreign trade, logistics, and the supply chain. We are ready to drive your company’s success in the global market. Join us and discover how we can make a difference for your business.